Changelog

Stokkap - What's New

A summary of new features, improvements, and fixes. January–May 2026.

May 2026

Scan

• Duplicate barcode handling improved - when the same SKU or GTIN exists on both a variable product and a variation, scanning now prefers the variation so stock workflows resolve to the sellable item first.
• Tally mode reliability improved - large tally submissions now apply in smaller chunks with progress, reducing timeout risk on slower WooCommerce stores and allowing unconfirmed adjustments to be retried if a chunk fails.
• Search improved - Scan mode now supports product-name search and exact SKU/barcode/serial matches can be added directly.
• Location adding is clearer - scan now separates location type selection from the stock modal, where the exact location name and quantity are chosen together.
• Backorders control refined - the scan page backorders selector now uses a more compact layout.

Bulk Transfers

• Move selected products between locations - choose a source location, destination location, then pick exactly which products should move.
• Search and load more products - Move Selected supports location search, product search, lazy loading more source products, and a 100-product cap on selected rows rather than available rows.
• Faster row selection - click anywhere on a Move Selected product row to select it, not just the checkbox.
• Clearer transfer history - Move Selected batches now appear as Move Selected in bulk transfer logs instead of Scan Bulk.
• More reliable failed sync state - bulk transfer batches now recover from queue failures more cleanly instead of staying stuck on processing.

Point of Sale (POS) v1

• Sell in-store from Stokkap - a new touch-friendly POS screen for checkout counters, tablets, and shop-floor sales.
• Multiple registers - create registers for different tills, stores, counters, or staff areas.
• Open and close tills - enter an opening float, count cash at close, and see expected cash, counted cash, and any variance.
• Staff access controls - choose which staff can use each register.
• Fast product lookup - search by product name, SKU, barcode, or serial number from either products or categories. Physical scanners and camera scanning are supported.
• Product and category browsing - switch between product tiles and categories, sort products, and choose variations quickly.
• Cart tools - adjust quantities, preview product images, suspend carts, and resume them later.
• Customer options - sell to a guest, add a guest name, find existing WooCommerce customers, or create/edit customer details during checkout.
• Flexible checkout - add notes, choose sale status/source, apply discounts, adjust the final total, and add fees such as delivery, installation, or service charges.
• Payment options - take cash, card, BACS, or split payments, with cash received and change due shown clearly.
• WooCommerce orders - completed POS sales create WooCommerce orders, keeping online and in-store sales together.
• Safer sync - if WooCommerce is temporarily unavailable, the sale is kept in Stokkap and can be synced again later.
• Receipts and documents - print receipts, gift receipts, delivery notes, and close-till reports.
• Better printing in installed apps - on iPhone and iPad installed as a PWA, printing now keeps users inside Stokkap instead of leaving them stuck on a print-only screen.
• Cleaner new-sale flow - after completing a sale, starting a new sale now returns POS to the register's normal starting view.
• Register reports - review sales by register, session, day, and payment method, with downloadable reports.

Export Safety

• Safer spreadsheet exports - report downloads are now better protected when opened in spreadsheet apps such as Excel or Google Sheets.

User Management

• Add/Edit user forms improved - user modals are now more compact on desktop, with details, store access, and permissions arranged in two columns.

Sync Reliability

• WooCommerce connection fallback improved - stores on hosts that block the standard WooCommerce Authorization header can now continue using Stokkap. Stokkap keeps normal Basic Auth for stores where it works, and only switches affected HTTPS stores to WooCommerce's query authentication method.
• Connection tests and syncs now share the same auth behaviour - test connection, full sync, delta sync, stock edits, stocktakes, product updates, and background/CLI syncs now use the same fallback path.
• Smarter sync recovery - temporary WooCommerce or hosting outages no longer cause immediate full-sync recovery after a single failed delta sync. Stokkap now waits for repeated failures before marking a store as needing recovery.
• Reduced retry pressure on slow stores - automatic full-sync recovery now waits 60 minutes between attempts when a store is already in an error state. Manual sync and first-time store sync still run immediately.
• Location stock totals stay aligned - when Stokkap refreshes or syncs location stock, the app now recalculates the product total from those locations so totals and location breakdowns do not drift apart.
• Known plugin outages are safer - when a store plugin is marked down, stock-changing product, serial, backorder, and bulk transfer actions are temporarily blocked instead of creating more local-only changes. Stores marked degraded can still work.
• Redis cache support - Stokkap can now use Redis, including local Unix socket setups, as an alternative to Memcached for shared app caching and rate limiting.
• Safer background jobs - Redis or Memcached locks now help prevent duplicate sync and bulk transfer jobs from running at the same time when multiple workers are active, and job runtime failures now go through the normal retry path.

Order Management

• Order item verification improved - scanning on the order detail page now recognises current Stokkap SKU and GTIN/barcode values first, with older WooCommerce order-line identifiers kept as fallbacks.
• Completed order serial recovery - completed orders that still have allocated serials now show an action to mark those serials as sold, useful when an order was completed directly in WooCommerce.
• Scan order barcodes from the order list - when order barcodes are enabled, staff can use the camera scanner on the Orders page to open the matching order directly.
• Existing pick lists recognised more reliably - order detail now links to an order's existing pick list even when the order belongs to a multi-order or completed pick list.

Pick & Pack

• Printable pick lists - pick list detail now has a print option with locations, products, SKU/barcode, required quantities, and manual-pick checkboxes.
• Optional order barcodes - store settings can now enable Stokkap order barcodes on packing slips and pick lists.
• Faster packing verification - scan an order barcode during packing to select the order, then scan item barcodes to verify the package contents.
• Clearer pick list order links - order links inside pick lists now open Stokkap order detail pages instead of WooCommerce admin.
• Better PWA printing - pick list and barcode printing use the installed-app print flow on iPhone and iPad.

Alerts

• Duplicate alert dismissal fixed - dismissed duplicate SKU/GTIN alerts now stay dismissed while the same duplicate still exists, instead of reappearing after product syncs or updates.

Stock Operations

• Stock In price visibility - regular and sale prices are now shown next to current stock when stocking in a product.
• Quick price edit during Stock In - users with product edit permission can adjust regular/sale price from Stock In and continue the active stock-in workflow without losing their entered quantity, supplier, location, reference, or serial details.
• Serial Stock In backorder handling improved - when stocking in serial-tracked products with negative stock, Stokkap now uses incoming serials to clear the negative-stock deficit first. Extra received serials remain in location stock and can be assigned from the order detail page later if needed.
• Clearer serial allocation guidance - Stock In now explains why order allocation is capped to the current negative stock amount, keeping WooCommerce stock and available serial counts aligned.
• Reset stock deficit option - when negative stock is known to be incorrect or already handled elsewhere, Stock In can now explicitly reset that deficit before applying the received quantity. For Stokkap-managed products this applies only to the selected negative location.
• Serial stock safeguards tightened - Stock In now validates selected locations before applying serial/location stock changes, and Enable Stokkap prevents pending-order allocation when a product has negative stock so staff use Stock In for backorder recovery.

Serial Tracking - New Alerts

• Serial Discrepancy alert - automatically flags serial-tracked products where WooCommerce stock is higher than the number of available serials. Means units exist in your store with no serial number to back them. Critical severity, clears automatically when resolved.
• Stale Allocation alert - flags individual serials that have been reserved against an order for 30+ days without being shipped or released. Typically indicates an order was cancelled in WooCommerce without the serial being manually released in Stokkap.
• Both alerts appear on the Alerts page with their own filter, export to CSV, and are translated in all supported languages.

Scan Page - Backorders Setting

• Backorders control - set backorders behaviour (Do not allow / Allow, notify customer / Allow) directly from the scan page. Appears on simple products and variations when stock management is enabled. Saves immediately and syncs to WooCommerce.
• Activity tracking - backorders changes now appear in the activity log on the Activity page, Dashboard widget, and Product Detail page, with translated labels.

Bug Fixes

• Store names, location names containing & now display correctly throughout the app instead of showing &
• Product names containing & in order details now display correctly
• Store name containing & now displays correctly on the WooCommerce connect/authorisation page

March 2026

Order Management

• New Orders section to view and manage WooCommerce orders directly in Stokkap
• View order details, line items, customer info, payment and shipping method, and attribution data
• Update order status with confirmation, add internal notes, and view existing notes
• Serial assignment on orders - assign serial numbers to line items and track which serials shipped with each order
• Assigned serials synced back to WooCommerce order meta so WC admin stays in sync
• Variation attributes (colour, size, material etc.) shown on order line items and packing slips
• Backorder recovery - when stocking in against a backorder, incoming stock can be allocated directly to pending orders so WooCommerce stock stays accurate
• Auto-deplete: when serials are unassigned with stock restored and then re-assigned, WooCommerce stock is adjusted automatically to stay in sync
• Order list optimised for speed - faster loading on stores with many orders

Serial Tracking Improvements

• Receive for Order - allocate incoming stock to pending/backorder orders at the point of stock-in; allocated serials are reserved (Allocated status) and excluded from location stock until the order ships
• Scrap serial - write off a damaged or lost available serial directly from the serial detail page, with an optional note
• Serial return location picker - choose which location to return stock to when returning a sold serial
• Enable Stokkap with existing serials - existing serials are redistributed into the new locations proportionally when enabling Stokkap for a product that already has serial data
• Duplicate serial validation - duplicate serial numbers caught before saving, with a clear error
• Serial transfer now shows an inline warning when the product is not yet Stokkap-managed
• Serial status guards on stock operations - inline warning shown instead of backend error when a serial's status doesn't match the operation (e.g. attempting to stock-out an allocated serial)

Stock Operations

• Stokkap Enable tab - onboard any product into Stokkap from the stock operations page: assign stock to locations, optionally enable serial tracking, and print labels - all in one flow
• Product name search - all stock operation tabs now support searching by product name if no barcode is found
• Stock-in, stock-out, transfer, and return tabs now block non-Stokkap products with a clear message
• Stock adjust "Set to" mode now allows 0

Reports

• Serial tracking reports - by supplier, by location, by customer, with expandable product lists and CSV export (for Stokkap Trace)

Other Improvements

• Admin store restrictions - client admins can be restricted to specific stores (useful for agencies managing multiple clients)
• Searchable store dropdown - store selector now includes a search input when 5+ stores exist

February 2026

Pick & Pack

• Full pick and pack workflow - create pick lists from WooCommerce orders, scan items during picking, verify items during packing, and mark orders as packed
• Camera barcode scanning, audio and vibration feedback, and physical scanner support throughout
• Verification progress - track how many items have been verified per order during packing
• Pick list location stock - pickers can see stock location breakdown during picking
• Pack prompt modal - styled confirmation popup when all items in an order are verified
• Manual verification ticks - click items in the verification progress card to manually verify them
• Express shipping indicators - visual indicators for express orders throughout the pick and pack flow
• Serial number scanning in Pick & Pack - serial barcodes resolve to product SKU/GTIN during picking and verification

Product Management

• Create product from scan page - when a barcode isn't found, create a new simple product or add a variation to an existing variable product without leaving the scanner
• Weight & dimensions editing - edit weight and dimensions directly from the scan page edit modal
• Product description & excerpt editing - edit WooCommerce product descriptions and excerpts from the scan page
• CDN image support - product images automatically served from CDN when configured
• Status editing - toggle product status (Published/Draft) directly from the scan page
• Scan page redesign - per-location inline stock controls, always-visible barcode input bar, cleaner layout

Subscriptions & Plans

• Lifetime deal support - separate pricing table and checkout flow for one-time lifetime purchases
• Ed25519 subscription token - plugin caches a signed subscription token locally for offline resilience
• Trials config - TRIALS_ENABLED flag to require purchase before access (no grace period)
• Feature visibility control - control which premium features show as locked/upgrade in the nav vs hidden entirely

Other Improvements

• Product name splitting - variation names (e.g. "T-Shirt - Blue / Large") correctly split into title and attributes; other product names containing - are no longer incorrectly truncated
• Tally mode: location-aware scanning, per-item location dropdowns with assigned/other groupings, auto-submit for continuous scanning
• Multiple locations of the same type now allowed (previously limited to one per type)
• Stock operations moved to core plan - available to all subscribers, not just premium
• Compact sidebar navigation for better use of screen space

January 2026

Reports

• Stock Reports page - new reports section showing location-based stock levels across all products
• Filter by location, location type, stock status, stock level, and managed type
• Sortable columns, dynamic location columns, low-stock highlighting
• Variable product support with variation grouping
• CSV export

Activity & Alerts

• Activity CSV export - export your full activity log with filters applied
• Alerts CSV export - export current alerts to CSV
• Activity filter groups - simplified filtering with logical groups (Stock Changes, Product Updates, Stocktakes, System)
• Date range picker on activity page
• Orders filter on activity page - show only order-triggered events
• Duplicate SKU/GTIN alerts - detect products sharing the same identifier
• Auto-dismiss alerts - alerts automatically cleared when the underlying issue is resolved
• Activity now shows location stock breakdown for webhook-triggered product updates

Plugin Health

• Plugin health status indicator in the header - shows green/orange/red connection status at a glance
• Warning displayed when plugin is degraded or unreachable to avoid making changes that won't sync
• Health data cleared when a store is disconnected

Reliability & Performance

• Optimistic locking - prevents stale data from overwriting changes made by webhooks or other users; conflict dialog shown if a product was modified since you loaded it
• Only changed fields sent - frontend only sends fields that actually changed, reducing API calls and preventing race conditions
• Webhook race condition fix - webhooks no longer trigger false "product modified" conflicts when echoing back data you just saved
• 16 new database indexes for improved query performance

User Experience

• Per-user stock report emails - configure frequency (daily/weekly), send time, and day of week per user
• Auto-login after email verification - no longer redirected to login page after verifying your email
• Sync progress modal - real-time progress bar when triggering a manual store sync
• Plugin subscription status API - WooCommerce plugin can check subscription status without user login
• Staff invitation emails now bilingual when inviter's language is not English
• Product ID in CSV exports - WooCommerce product ID included in alerts and activity exports
• Various translation fixes and improvements across all 10 languages
• Font updated to match the Stokkap marketing site (Satoshi + General Sans)