Fast WooCommerce
stocktakes
Stop wasting weekends on stock counts. Two flexible modes, smart completion options that account for sales during counting, and one-click sync to WooCommerce. What used to take days now takes hours.
Stocktakes are
a nightmare
Paper lists. Manual counting. Hours typing numbers into WooCommerce. Orders coming in while you're counting - making your numbers wrong before you even finish. Sound familiar?
Paper lists and data entry
Print product list, count on paper, spend Sunday typing numbers into WooCommerce. Prone to errors and mind-numbingly slow.
Sales happen while you count
Orders come in during your stocktake. By the time you apply your counts, the numbers are already wrong.
No variance visibility
You counted 47, WooCommerce says 50. But which is right? No way to review discrepancies before committing.
One size fits nobody
Some products need scanning, some need traditional counting. Some locations need full counts, others just spot checks. No flexibility.
The solution
Stocktakes designed for real businesses
Two modes for different workflows
Count Sheet mode for traditional counting with printed lists. Tally mode for scanning - each scan adds +1 to the count. Use whichever fits your workflow, or mix both.
- Count Sheet: print blank or pre-filled sheets
- Tally: scan barcodes, quantities add up
- Works with camera or USB/Bluetooth scanner
Count exactly what you need
Run stocktakes by location type, specific named locations, or just WooCommerce managed stock. Include or exclude variations. Include or exclude zero-stock items. You control the scope.
- Filter by location type or specific location
- Include variations optionally
- Include zero-stock items optionally
Confirm, flag, or reject each item
Every counted item can be confirmed, flagged for review, or rejected. See variances before you commit. Know exactly what changed and why.
- Confirm items that match expected stock
- Flag items that need investigation
- Reject items you don't want to update
Three ways to complete your stocktake
Choose how your counts are applied. The real-time adjustment option is a game-changer.
Record only
Save your counts without updating WooCommerce stock. Perfect for audits, spot checks, or when you need manager approval before applying changes.
Set stock values
Replace WooCommerce stock with your counted values. Simple and direct - what you counted is what gets set. Good for complete location resets.
Real-time adjustment
The smart option. Fetches current stock at completion, accounts for sales that happened during your stocktake, and calculates the correct adjustments. Your counts stay accurate even if orders came in while you were counting.
Why real-time adjustment matters: You counted 47 items at 10am. By 2pm when you complete the stocktake, 3 orders shipped. Traditional systems would set stock to 47, losing those 3 sales. Stokkap sees the sales, calculates the actual variance, and adjusts correctly. No lost sales, no stock errors.
Tally mode: scan your way through
Walk around scanning products. Each scan adds +1 to that item's count. Fast, accurate, and impossible to mis-count.
Scan with any device
Use your phone camera, tablet, or plug in a USB/Bluetooth barcode scanner. Every scan beeps and adds +1. Keep scanning until you've counted everything.
- Phone camera scanning built in
- USB and Bluetooth scanners supported
- Audio and vibration feedback
Works offline in the warehouse
Cache your products before heading to areas with poor signal. Run your entire stocktake offline. Everything syncs when you're back online.
- Cache products for offline counting
- Full scanning works without internet
- Auto-sync when connection returns
Tally mode requires products to have barcodes assigned. Learn about barcode scanning and GTIN management.
Count Sheet mode: traditional counting, modern tools
Prefer printed lists and manual counting? Count Sheet mode gives you the familiar workflow with none of the data entry pain.
Print blank or filled
Print count sheets with expected quantities pre-filled, or blank for blind counts. Whatever works for your audit requirements.
Enter counts digitally
Type your counted values directly into Stokkap. No more spreadsheet imports or WooCommerce admin hunting. Fast, searchable, accurate.
See variances instantly
As you enter counts, see exactly how they compare to expected stock. Spot discrepancies immediately, investigate while you're still in the stockroom.
How stocktakes work in Stokkap
From setup to completion in a few simple steps.
Configure your stocktake
Choose your scope: specific locations, location types, or all WooCommerce-managed stock. Decide whether to include variations and zero-stock items. Pick Tally or Count Sheet mode.
Count your stock
Tally mode: scan products and watch counts add up. Count Sheet mode: print your list and enter values as you go. Pause and resume anytime - your progress is saved.
Review and confirm
Mark items as confirmed, flagged, or rejected. See variances at a glance. Investigate discrepancies before committing.
Complete with confidence
Choose record only, set values, or real-time adjustment. One click and WooCommerce updates. Full audit trail of every change.
What customers say.
Store owners who've transformed their stocktakes.
Part of complete inventory management
Stocktakes work seamlessly with all other Stokkap features.
Location-aware stocktakes
Full audit trail
Stocktake for WooCommerce FAQs
Common questions about running stocktakes with Stokkap.
Can I pause and resume a stocktake?
Yes. Your progress is saved automatically. Close the app, come back tomorrow, pick up exactly where you left off. Perfect for large counts that span multiple days.
What if orders come in during my stocktake?
Use real-time adjustment on completion. Stokkap fetches current stock, sees what sold since you started counting, and calculates the correct adjustments. Your counts stay accurate.
Do I need barcodes for stocktakes?
Only for Tally mode scanning. Count Sheet mode works with any products - just enter quantities manually. You can mix both modes in the same stocktake.
Can multiple people count at the same time?
Yes. Create separate stocktakes for different locations or sections. Each person counts their area, then complete each stocktake independently.
Ready to transform your stocktakes?
Get early access and run your first stocktake this week.